Insurance And Legal
Signature
The Signature Add-On digitizes and streamlines document authentication within the ERP environment. By embedding signing capabilities into core business modules such as Purchases, Bills, Projects, and Construction Sites, it enables organizations to finalize and verify transactions without leaving the system.
Its main purpose is to:
- Eliminate the need for manual signatures or external signing tools
- Enhance document security and user authentication through role-based access
- Maintain a verifiable trail of approvals and acknowledgments
- Improve workflow efficiency by reducing turnaround time
- Ensure compliance with internal policies and external audit requirements
Secure Digital Signatures for Faster Business Approvals
Organizations often struggle with manual approvals, scattered signing tools, and limited visibility into document authorization, leading to delays and compliance risks. These inefficiencies create bottlenecks across purchasing, billing, projects, and partner workflows while increasing operational overhead. The Signature Add-On resolves these challenges by embedding secure, role-based digital signing directly into the ERP, ensuring traceable approvals, faster turnaround times, and audit-ready documentation.
Signature
Each functional component of the system is modular and scalable for easy customization.
Integrated Digital Signature Platform
Digitally sign, verify, and archive documents securely within the ERP using role-based permissions and full audit visibility.
🧾 1. Role-Based Signature Permissions
Control exactly who can sign documents by assigning permissions based on company, vendor, staff, or partner roles. This ensures secure authorization and prevents unauthorized signing across all workflows.
Key Capabilities:
📦 2. Company Signatures in Purchases
Enable companies to approve purchase documents instantly without external tools or setup. Signed records are automatically stored for validation, compliance, and procurement transparency.
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🧑💼 3. Vendor Signatures in Purchases & Bills
Allow vendors to digitally confirm purchases and bills directly within the system. Real-time status tracking ensures accountability and speeds up transaction completion.
Key Capabilities:
🏢 4. Company Signatures for Bills
Simplify internal financial approvals by signing bills directly inside the accounting module. Maintain a clear, traceable record of mutual acknowledgment between company and vendor.
Key Capabilities:
🧩 5. Project Task Signatures
Digitally validate project tasks and deliverables with role-controlled access for staff and company representatives. Every signed task creates a timestamped record for accountability and tracking.
Key Capabilities:
🏗️ 6. Construction Site Signatures
Securely authorize construction site documents with exclusive access for approved partners. All signed records remain visible to the company for verification and compliance.
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Who Can Benefit from the System?
Organizations requiring secure, auditable, and efficient document approvals across purchasing, billing, projects, and external partner workflows.
🏢 Corporate Organizations
Overview:
Enhance internal approval workflows and eliminate manual paperwork.
Key Benefits:
🖋️ Streamlined approval cycles across purchasing and billing modules
🔐 Secure, role-based signing to prevent misuse
📊 Digital audit trail for compliance and management review
🤝 Vendors & Suppliers
Overview:
Simplify collaboration and ensure transparency in transactions.
Key Benefits:
📄 Direct access to sign purchase orders and bills
🧾 Clear visibility of approval status and history
💬 Strengthened trust through transparent, trackable processes
👷 Construction & Field Partners
Overview:
Digitally confirm progress and deliverables without paperwork delays.
Key Benefits:
🏗️ Role-restricted access for site-level authorization
📁 On-site document signing and instant submission
🛠️ Streamlined project handover with digital acknowledgment
🧑💼 Project Teams & Staff
Overview:
Maintain accountability for assigned tasks and deliverables.
Key Benefits:
📋 Task-specific digital sign-off to confirm progress
🕒 Timestamped proof of completion
📚 Centralized storage for all signed records
🏦 Finance & Audit Departments
Overview:
Ensure compliance and traceability across all financial documents.
Key Benefits:
📑 End-to-end signature tracking for audits
📊 Real-time verification of signed bills and purchases
🗂️ Seamless access to archived signed copies for reporting
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